> Attach files and links to a memo, or add them to a collection or notebook so they show in every view. Files up to 25 MB (video 50 MB on Free, 500 MB on Pro); storage 50 MB on Free, 2 GB on Pro.

# Add files and links

Keep the files and web links a piece of work needs beside the memos about it, so nobody hunts through email or a shared drive for the latest version. Attach a file to a memo, or put it in a collection or notebook where it shows in every view with the collection's properties. Each file has its own link and its own version history, and your AI assistant can read it, add to it and build on it.

## Attach a file to a memo

1. Open the memo and find **Attachments** at the bottom.

2. Click **Upload** and choose a file, or drag files onto the panel.

To attach a web link, click **Link**. Dropping a file other than an image onto the memo text attaches it too; an image goes into the text instead. See [Format a memo with headings, tables, images and more](https://help.fieldwerk.ai/g0wr3sp5y1.md).

## Add a file to a collection or notebook

1. Open the collection or notebook.

2. Click **Add** and choose **Upload file** or **Add link**.

![A collection with the Add menu open, offering New notebook, Upload file and Add link, and its files listed below its memos](https://img.fieldwerk.ai/memos/gkqrc4wwjz/bba4f6e1a2c2c040606442d1@2x.png?px=1191)

You can also drag files straight onto a view. On a board, each column has its own **Upload file** and **Add link** buttons, so the file lands in that column.

## Add a link

**Add link** asks for the **URL** and a **Name**, with an optional description and a **Summary** of what's at the link. The summary is the part your AI assistant can write, so people know what's behind a link without opening it.

## What you can upload

- **Documents**: PDF, Word, Excel, PowerPoint, plain text and Markdown.

- **Data**: CSV, TSV and JSON.

- **Web pages**: HTML. These open as interactive pages called artifacts. See [Build an artifact that shows your data](https://help.fieldwerk.ai/b2us0x6yyp.md).

- **Images**: PNG, JPEG, WebP and GIF. SVG isn't accepted.

- **Audio and video**: common formats such as MP3, WAV, M4A, MP4, WebM and MOV.

- **ZIP** files.

## Size limits

|  | Free | Pro |
|---|---|---|
| Most files | 25 MB | 25 MB |
| HTML files | 5 MB | 5 MB |
| Video | 50 MB | 500 MB |
| Images in memo text | 5 MB | 5 MB |
| Total storage for the workspace | 50 MB | 2 GB |

Every version of a file counts towards storage.

## Opening a file

- **Links** open in a new tab.

- **HTML files** open as a page you can use, in a new tab.

- **CSV, TSV and JSON files** open in Fieldwerk as a table or formatted data. Hover over one in a list to preview it.

- **Other files**, such as PDFs, images and video, download.

## Manage a file

Open a file's menu (**File options**) to:

- **Rename file**

- **Move to notebook**

- **Upload new version…** and **Version history**: see [Upload a new version of a file](https://help.fieldwerk.ai/df7d4mund9.md)

- **Remove from collection** or **Remove from notebook**, which takes it out of there and keeps the file

- **Delete file** in a collection or notebook, or **Move to trash** on a memo's attachments

Files don't have a trash yet. Both delete the file and all its versions everywhere it appears, straight away, and free its storage. Only the file's owner can delete it.

## Have your AI assistant do it

Ask a connected assistant (see [Connect Claude to Fieldwerk](https://help.fieldwerk.ai/pz1hhc2mwy.md) or [Connect ChatGPT to Fieldwerk](https://help.fieldwerk.ai/exh83fg13f.md)) to add a file it has a web address for, or to file a link with a summary:

```prompt
In Fieldwerk, add https://example.com/site-safety-standard.pdf as a file in my site safety collection.
```

```prompt
In Fieldwerk, attach a link to the council's consent page to my site handover memo and write a short summary of what's there.
```

A good habit: keep data files in the notebook with the memos that use them, so an artifact in that notebook can read them.