> Set who can read, comment on, edit or run a whole collection in one go. Open Collection settings and choose Access: share with everyone in the workspace at one level, or only with the people and groups who need it.

# Share a collection with your team

A collection is a project's home: the place your team and your AI assistant work from. Sharing it sets who can read, comment on, edit or run everything in it in one go, so a new project or a new starter is one setting, not a memo-by-memo chore. Open **Collection settings** and choose **Access**. Share with everyone in the workspace, with just the people and groups you choose, or both. Each gets a level: **View**, **Comment**, **Edit** or **Manage**.

New collections are shared with the whole workspace.

## Share with everyone in the workspace

1. Open the collection and click **Collection settings**.

2. Choose the **Access** tab.

3. Turn on **Share to workspace**.

4. Set the level for **Everyone in {workspace}**.

![The Access tab in Collection settings, with Share to workspace on at Edit for everyone in the workspace, and people shared directly below it](https://img.fieldwerk.ai/memos/8xxc91va98/b08175b9a2718b38f7d25b70@2x.png?px=399)

Only the collection's owner can give the whole workspace **Manage**.

## Make a collection private

Turn off **Share to workspace**. Only the people you add under **Share directly** can then open the collection. Use this for client work or anything not everyone should see.

Workspace owners and admins can't see, open or manage a private collection either, unless they're added to it.

## Add specific people or groups

1. In **Access**, under **Share directly**, type a name, group or email address in **Add people, groups or an email**.

2. Choose a level.

3. Add them.

Typing the email address of someone outside the workspace invites them as a limited member with access to just this collection. Limited members take a lower-priced seat and are on Pro only. See [How member types work](https://help.fieldwerk.ai/sx2fr6z3n6.md).

People who haven't accepted yet show as **Pending**, and get their access when they join.

## What each level allows

| Level | Can |
|---|---|
| **View** | Read memos and files |
| **Comment** | Read and comment |
| **Edit** | Read, comment, edit memos, add memos and files, change views, and write the collection's description and standing instructions |
| **Manage** | Everything above, plus change who has access, rename the collection and publish it |

## See how someone's access adds up

A person can reach a memo in several ways at once: through the workspace, a collection invite, a direct share or a link. Each gives a level, and the highest one wins. Choose who someone is and how things are shared to see what they can do.

[How access adds up (interactive content, see the page)](https://help.fieldwerk.ai/vm1glqkmoq)

## Remove someone or hand over the collection

Open the person's row menu and choose **Remove access**. The owner can also choose **Transfer ownership** to hand the collection to someone else.

## Ask for more access

If you can only view a collection, open its menu and choose **Request more access…**. Write why you need it and click **Send request**. The collection's managers can approve or decline it.

## Have your AI assistant do it

Ask a connected assistant (see [Connect Claude to Fieldwerk](https://help.fieldwerk.ai/pz1hhc2mwy.md) or [Connect ChatGPT to Fieldwerk](https://help.fieldwerk.ai/exh83fg13f.md)) to set the collection up the way the project needs:

```prompt
In Fieldwerk, share my project collection with everyone in my workspace at Comment, and give my site team group Edit.
```

A good habit: give each collection standing instructions, so your assistant files and formats things the way that team does. See [Give a collection standing instructions](https://help.fieldwerk.ai/wn60xwy68v.md).