Make a hub memo that links a project together

When a project spreads across lots of memos, ask your AI to write one hub memo that links to them, with a line on why each one matters. People get one link to start from instead of hunting through a list, and your AI gets the same way in. Give it the hub's link and it can read the hub, then open the memos it links to as it needs them.

A hub memo is cheap to make, so you don't have to get it right or keep it forever. Make one for a project, a person or a purpose, and keep it, pin it or bin it as the work moves on.

What a good hub memo has

• One or two lines on what the project is for.

• Links to the memos that matter, grouped under a few headings, each with one line of context.

• What's open or next, as a task list if you like.

• Who to ask about what.

A hub can also be for one person, such as a list of memos a colleague needs to review, with a checklist they can tick off. See Format a memo with headings, tables, images and more for links and task lists.

Put it where people will find it

• File it in the project's collection and pin it, so it stays at the top. See Organise memos into collections.

• Or keep it out of the collection if you don't want it adding to the list. A memo can be in several collections, or none.

• Share the hub's link with anyone who needs the overview. They still only open the memos they have access to. See Share a memo with a link or with people.

Ask your AI to build it

In Fieldwerk, show me my collections and ask which project to make a hub memo for. Read its memos, then draft a hub memo that says what the project is for and links to each memo that matters under a few headings, with one line on why each one matters. Show me the draft, and once I agree, save it and ask me whether to file it in the collection and pin it.

Keep it current

Hubs drift as new memos arrive. Ask your AI to check one now and then:

In Fieldwerk, I'll give you a hub memo's link. Check it against the memos it covers, list any new memos it's missing and any links that no longer belong, and update it only once I agree.

Every change lands in the memo's history, so you can see what changed and restore an earlier version. See See and restore earlier versions of a memo.